Alamo Little League

Board Roles

We are looking to add board members to our 2023 Board of Directors. The following are all of the board positions and their respective role descriptions:

Board President

Recruit board members
Implement policy as set by board
Point of contact with other leagues, district administration and the township
Schedule and lead board meetings
Assign tasks to board members and follow up to make sure tasks are completely satisfactory
Provide overall leadership
In conjunction with division directors, and commissioners, decide disciplinary actions for misbehavior of players, coaches and parents
Ensure that league follows Little League policies and procedures
Maintain League information on the LLI website, including insurance, annual charter, number of teams and board information

Vice President - OPEN

Assist the president in the above duties as needed
Take over if president is not available

Secretary

Keep official record of board meetings
distribute official board meeting minutes after meetings

Treasurer

Maintain financial records
Develop systems of checks and balances to safeguard League funds
Financial report to board
File required tax returns
Manage banking relationship
Manage debit cards and spending on debit cards
Pay bills

Player Agent/All Star Coordinator

Overall responsible for placing players on teams
Work with commissioners to set player draft guidelines
Set up player pool for teams that are short players to draw from to avoid forfeits
Recommend policy to Board for parent coach/friend special requests
Coordinate All-Star process, including required paperwork and method/process of selection of players to All-Star Team

Baseball Commissioner

Works with Board to set policies and procedures for baseball
Works through division directors - person in charge of all things baseball
Assist division directors with coach recruitment and selection
Player evaluations - determines which ages require evaluations, selects location and date and recruits helpers
Sets guidelines for player draft to teams with Player Agent
Sets practice schedule before and during regular season
Recommend to Board policy regarding travel team use of fields for practice and games
Responsible for any behavior issues that may come up that the division manager needs help with
Responsible for coaches training

Softball Commissioner - OPEN

Works with Board to set policies and procedures for softball
Works through division directors - person in charge of all things softball
Assist division directors with coach recruitment and selection
Player evaluations - determines which ages require evaluations, selects location and date and recruits helpers
Sets guidelines for player draft to teams with Player Agent
Sets practice schedule before and during regular season
Recommend to Board policy regarding travel team use of fields for practice and games
Responsible for any behavior issues that may come up that the division manager needs help with
Responsible for coaches training

Ideally there is a division director for all of the above divisions
Coordinate with commissioner
Responsible for coach recruitment and selection
Responsible to handle any behavior issues
Responsible for communication between coaches and Board
Reviews and approves practice and game schedules

Safety Director

Learn LLI safety policies and procedures and makes sure League is in compliance
Understands the LLI Child Safety Program and ensures League compliance
Update safety and first aid manual each year and distributes to coaches
File updated safety manual with LLI
Complete fields review and update on LLI website
Work with Background Check Coordinator to make sure all volunteers are screened as required by LLI
Attend practices and games and monitor for compliance with safety plan
Order first aid supplies, restock first aid kits, work with equipment manager to make sure team has first aid kit
Work with Equipment Manager to make sure bats, balls and other equipment meet LLI safety policies

Background Check Coordinator

Understands LLI background screening requirements and ensure that all required volunteers are screened

Volunteer Coordinator

Match volunteers with tasks
Develop list of volunteer tasks and communicate opportunities to parents

Registration

Set registration rates with board approval
Promotion of registration - Peachjar, schools, website, social media and other forms as necessary
Coordinate in-person registration and recruit volunteers to staff
Manage all Forms; download from LLI, update existing forms, including Medical Release Form, Volunteer Application Form, School Enrollment Form, Concussion Protocol, etc
Learn and manage online registration software; set up new season, answer parent questions, manage and give scholarships as needed
Understand league boundaries and eligibility to play with Alamo LL - manage waivers if needed
Run registration reports
Allocate players to teams in software
Manage wait list and cut off dates

Social Media & Website Coordinator

Manage and update website to provide access to league information
Manage social media and disseminate information to parents, friends and families

Equipment Manager

Distribute all equipment bags to each team in the league
At the end of the season, collect each equipment bag
At the end of the season, coordinate volunteers to choose a date to inventory the equipment bags and equipment room
Place orders for any equipment needed by Alamo Little League before, during and after the season
Supply coaches with any additional equipment as requested throughout season

Schedules - OPEN

Draft schedules and send out for review
After review, distribute schedules to coaches
Maintain a master schedule and amend as needed - keep track of open fields available for makeup games and practices
Coordinate Opening Day Schedule with picture coordinator

Concessions - OPEN

Develop annual concession plan
Set prices
Select vendors and arrange for credit and delivery of products
Select items to be sold
Understand and communicate Health Department and Little League standards for the concession stand
Clean, stock and get concession stand ready for annual Health Department Inspection
Coordinate with Hope Stanley from the Health Department to get water system approved; open annual report, ongoing water testing for bacteria and nitrates as required
Recruit, train and schedule volunteers and paid workers
Set up credit/debit card payment system and cash register
Work with treasurer to set up checks and balances to prevent theft
Direct and organize preparation of food and drink
Clean concession stand and restrooms after games
Play National Anthem at 6:00pm

Umpire In Charge

Recruit and train umpires
Schedule umpires to games
Obtain rulebooks/downloads of rulebooks and distribute to coaches and umpires
Gain a good understanding of baseball and softball rules
Ongoing review and training of umpires during games
Protect umpires from abuse
Educate players, coaches and parents on behavior expectations
Enforce League standards of behavior by players, coaches and parents

Uniforms

Obtain uniform quotes and make recommendations to Board
Coordinate with teams on desired hats, visors and colors
Order uniform shirts and hats, monitor vendor completion and distribute to teams
Coordinate with Sponsor Coordinator on sponsor names on uniform shirts

Pictures

Recommend photographer to Board
Coordinate picture schedule with opening day person and scheduler
Communicate and coordinate with coaches, parents and photographer
Coordinate with sponsor coordinator on team pictures for sponsor plaques - order from photographer
Distribute pictures to teams/parents

Opening Day Coordinator